Rocky Mountain Biewer Terrier Club By-Laws
This Organization will be known as the Rocky Mountain Biewer Terrier Club. Its membership will be made up of dedicated purebred Biewer Terrier enthusiasts within the Rocky Mountain Region of the United States, or any person duly elected to membership.
Article II: Club Purpose
The purpose of this club will be to focus on the welfare, improvement, and advancement of the Biewer Terrier breed and promote dog related events and activities. To achieve this, we will bring together Biewer Terrier fanciers to advance the development of the breed through responsible, ethical, and informed breeding practices in pursuit of robust health, stable temperament, and structural soundness to enhance quality of life and the ability to sustain an active life. Club members will promote our breed through education, advocacy, exhibition, special events, and a celebration of all things Biewer inspired by our motto, “Life is just better with a Biewer.” ™
Article III: New Membership
- The method of obtaining membership in the Club will be as follows:
Each applicant for membership in the Club will apply on a Board-approved Application for Membership, which will provide that the applicant agrees to abide by the By-laws and Code of Ethics. The prospective member will submit the completed application and dues for the current year to the Secretary.
- No applicant will be accepted to membership if he or she is not in good standing with UKC, AKC, and/or FCI.
- We reserve the right to refuse membership in the Club to any individual at the discretion of the Board and/or members. However, no person will be refused membership on a basis of race, color, creed, religion, gender, age, sexual orientation, or national origin.
- There are three types of memberships available with this Club:
- Family – Consisting of not more than two adults, 18 years or older, and their minor children
- Individual – Consisting of one adult, 18 years or older
- Junior – A non-voting member under the age of 18 on January 1 of the current year who does not qualify for part of a family membership. There is no fee for a Junior membership. Once a Junior is no longer eligible for this membership they must submit a new membership application with dues. Written parental or guardian permission shall accompany the junior membership application.
Article IV: Membership Dues
The dues of this Club will be in the amount decided upon by the membership and will be due and payable to the Treasurer on or before April 1 of the current year. Any member who has not paid their dues by May 15 of the current year will be dropped from the rolls. However, if any member is in financial distress, his/her dues may be waived by a majority vote of the Board on a case by case basis.
Article V: Continued Membership
The following will be the conditions of continuing membership:
- Participation in as many meetings as possible. Meeting times are to be scheduled at least 30 days in advance and the meetings will take place as a conference call.
- Current on dues payment.
- Any member suspended from UKC, AKC, and/or FCI privileges will be suspended from Club membership.
Article VI: Officers
The President and Treasurer will be elected every even year. The Vice President, Secretary and the Director will be elected every odd year. Any officer may succeed him or her. All elections will be by confidential electronic ballot and decided by a simple majority of those voting. This article will be used to govern the Officers of the Club. A member may hold no more than two positions in office during a term.
The officers and their respective duties will be as follows:
President:The President shall preside at all Meetings of the Club and of the Board, shall have duties and powers normally appurtenant to the office of President, in addition to those specified by these bylaws. The President shall provide an annual “State of the Club” summary to the membership.
Vice President: The Vice Presidentshall have the duties and exercise the power of the President in case of the President’s death, absence, or incapacity. In the event there is more than one Vice President, a simple majority vote of the Board will decide which Vice President will fulfill the balance of the President’s term. The Vice President also carries the duties of the Membership Chair position.
Secretary:The Secretary shall keep a record of all meetings of the Board and Membership and of all matters of which a record shall be ordered by the Club. He/she shall have charge of the correspondence, notify members of meetings, notify officers and directors of their election to office, and carry out other duties as are prescribed in these by-laws. The Secretary shall keep a record of all meeting attendees by name.
Treasurer:The Treasurer shall collect and account for all monies due and belonging to the Club. All monies received shall be deposited in a bank satisfactory to the Board in the name of the Club. A PayPal account in the name of the Club is acceptable for receipt of income and disbursement of expenses. The Treasurer shall maintain a record of all dues paying Members and shall maintain an up-to-date roster of all Members of the Club along with their contact information.
At the annual meeting, an accounting will be rendered of all moneys received and expended during the previous fiscal year. In the event of the resignation, death, or expulsion of the Treasurer, all moneys and account books of the Club will be handed over to the Board until the Treasurer position is filled by a majority vote of the Board. The President will sign all checks during any interim period. All checks on the account of this Club will be signed by the President and/or Treasurer. The books and accounts of the Treasurer will be audited annually.
Article VII: Board of Directors and Committees
The Board of Directors of the Club will be comprised of the officers listed in Article VI and one additional Director elected at large by the membership at the election meeting of every odd year. The Club’s elected Director shall serve in their respective capacities with regard to the Club and its meetings and the Board and its meetings. The Director shall support the Executive Board and the business of the Club at the discretion of the Officers.
The Board will appoint committees as needed to advance the operation of the Club or to aid the Board on particular projects. Committee decisions will be subject to the final authority of the Board and can be dissolved at any time by a simple majority vote of the Board.
Article VIII: Elections
The election of Officers and directors will be conducted by confidential electronic ballot, except if a nominee goes unopposed, then the person nominated will be declared elected by the Secretary. If multiple nominations have been made, the nominated candidate receiving the greatest number of votes for each office or position on the Board will be declared elected. The Secretary will report the results of the election by March 1 to allow for transitioning of Officers during March so that the fiscal/Club year commences with new Board members in place April 1.
No person may be a candidate for an office or position on the Board who has not been nominated. Nominations of eligible members may be made in writing to the Secretary no later than one month prior to the election. All nominations will be accompanied by a written acceptance of the nomination from the nominee. No person may be nominated for more than one position.
The Board of Directors will select three current members in good standing to serve as the Nomination Committee. The Board will name one member as Chairperson. The Nominating Committee will be formed in November with the slate of candidates presented to the Board in December, and electronic voting taking place in February. The Chairperson will notify the Board of the results of the election, and the Secretary will notify the new Officers and report the election results to the membership by March 1. New officers will take office on April 1.
Article IX: Meetings
Regular Meetings: Meetings of the Club membership will be held as needed via conference call. Notice of the date, time, conference telephone number and code will be posted no later than 30 days prior to the meeting.
Annual Meeting: The Annual Club meeting will be held during the summer/fall in the Rocky Mountain region of the USA as part of the multiple day Club event. Notice of the dates and location will be published at least six months prior to the event.
Board Meetings: The first meeting of the Board will be held in April immediately following the election. Meetings of the Board of Directors will be held as needed at a time agreed upon by the Board. Written notice of each meeting will be emailed by the Secretary at least 15 days prior to the date of the meeting. The quorum for such a meeting will be the majority of the Board.
Article X: Discipline
- Suspension: Any member who is suspended from the privileges of the UKC, AKC, and/or FCI will be automatically suspended from the privileges of the Club for a like period. Any member suspended from the Club though the process of a Board Hearing will be suspended for no more than one year.
- Expulsion: Expulsion of a member from the Club may be accomplished only at the next Board meeting following a Board Hearing and upon the Board’s recommendation as provided in Section 3 of the Article. The respondent will have the privilege of appearing on his or her own behalf though no evidence will be taken to this meeting. The President will read the charges, findings, and recommendations, and will invite the respondent, if present, to speak on his/her own behalf. The Board will then vote by secret electronic ballot on the proposed expulsion. A majority vote of those voting at the meeting will be necessary for expulsion. If expulsion is not so voted, the Board can proceed with a suspension for no more than one year.
- Board Hearing: The Board will have complete authority to decide whether counsel may attend the hearing, but both complainant and respondent will be treated uniformly in that regard. Should the charges be sustained after the hearing, the Board may, by a majority vote of those present, suspend the respondent from all privileges of the Club for no more than one year. If the Board deems that punishment insufficient, it may also recommend that the penalty be expulsion. Immediately after the Board has reached a decision, its finding will be put in written form and filed with the Secretary. The Secretary, in turn, will notify each of the parties of the Board’s decision.
Article XI: Dissolution
The Club may be dissolved at any time by the written consent of no less than two thirds (2/3) of the members in good standing. In the event of the dissolution of the Club, whether voluntary, involuntary, or by operation of law, other than for purposes of reorganization, none of the property of the Club nor any assets of the Club will be distributed to any members. After payment of the Club’s debts, its property and assets will be given to a charitable organization for the benefit of dogs selected by the Board.
Article XII: Amendments
Amendments to the Bylaws may be proposed by the Board or by members via written petition addressed to the Secretary and signed by twenty percent (20%) of the members in good standing. Amendments proposed by such petition shall be promptly considered by the Board and must be submitted to the members with the recommendation of the Board by the Secretary for a vote within three (3) months of the date when the petition was received by the Secretary. Notice of a proposed change must be in writing, and will be distributed to the membership at least thirty (30) days prior to the date where the proposal will be voted on. Amendments to the By-laws must be approved by a simple majority of the members in good standing.
Article XIII: General Regulations
- Members must conduct themselves as ladies/gentlemen at all Club functions.
- Every applicant must agree to abide by these By-laws and the Club Code of Ethics before being accepted into membership. Membership automatically obligates the member to these By-laws and the Code of Ethics.
- These By-laws are effective at the first meeting of the Club.
- Members must conduct themselves in an honest and sportsman-like manner. Attacks, bashing, or disparaging comments about other clubs, dogs, owners will not be tolerated. Rudeness is never acceptable. This Club is for friendship, support, and celebrating all things Biewer.
Approved/Accepted November 14, 2018